How to Write a Statement of Qualifications





Finding a new job can be a nerve-wracking experience. You pour your heart and soul (not to mention your entire work history) into this document and wait on the phone (or your inbox) for interview requests to arrive.

Luckily, there’s a better way to communicate your skills and accomplishments to a potential employer than the traditional resume and resume.

→ Click here to download leadership lessons from HubSpot founder Dharmesh Shah [Free Guide].

Before you send out resumes for your next career move, learn how a Statement of Qualifications can help you stand out as a candidate.

What is a Statement of Qualifications?

A Statement of Qualifications (SoQ) is a shortlist that highlights your most relevant skills and experiences. Your traditional CV, fleshing out each qualification through your relevant work history, follows your SoQ.

You can think of a statement of qualifications in relation to the adage “don’t bury the trail”. It comes from the world of journalism and is a constant reminder that you have to write the most important thing first. Why? Because if you don’t hook the person reviewing your information in the first few sentences, they may not read the rest of your resume.

Sample Statement of Qualifications.

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Your job as a candidate is to make sure you put your most impressive qualifications at the top of your resume so the reader can’t miss them.

A well-written statement of qualifications will instantly capture the attention of the recruiter or hiring manager and encourage them to read your CV carefully and with the mindset of “this person is well qualified for the job”.

How to Write a Statement of Qualifications

Now is the time to dive into writing a Statement of Qualifications that stands out.

1. Review the SoQ examples.

Starting with a solid example can get you started. We have included some sample Statements of Qualifications below to make your writing easier. A little research before you start writing will save you time in the long run and help you create the most professional product possible.

2. Select your strongest skills and most impressive achievements.

You have undoubtedly accomplished a lot in your career. Think of the SoQ as an opportunity to highlight the most significant accomplishments and the skills that best serve you in your role. This brings us to…

3. Tailor your SoQ to the position you are applying for.

If you only remember one piece of advice from this article, let it be this one. Your SoQ should be tailored to the specific job you’re looking to get.

You should use keywords from the job posting and address each of the main qualifications in your bulleted list of accomplishments. Basically, you’re saying, “I’m the best person for this job because I’ve already done what you want me to do. »

4. Focus on results.

It’s one thing to say that you “improved sales for the Eastern region of XYZ Company.” It’s another thing (and incredibly more powerful) to say that you “increased sales by 600% and became the most profitable sales manager in company history.” If you can, demonstrate the tangible results you’ve created for being a standout candidate.

5. Use action verbs.

Use an active voice throughout your resume, being very direct in your SoQ. You can use words like:

  • Reduced
  • Extended
  • Managed
  • Ease
  • Improved
  • Created

6. Use fewer words for more impact.

We’ve all been compelled to read something that used 400 words to communicate what could have been done in five. Don’t be that person. When it comes to your SoQ, think short, punchy, and to the point.

7. Brush up on your spelling and grammar.

Between the spell checker and (free) programs like Grammaryour resume and any other documents you send out into the world to represent yourself must be error-free.

That being said, it is very difficult to edit your own work. Once you’ve sent your resume through a grammar program, ask a friend to edit it for you. Employers want to know that your written communications are strong and, if you are hired, you work with great attention to detail.

Sample Statement of Qualifications and Examples

When writing your SoQ, be sure to structure this section properly for maximum effect. You can use the following sample Statement of Qualifications to cover all the important points:

  1. Your current job title or relevant certification and years of experience
  2. Two or three qualifications and skills you have that would help you excel in your desired role
  3. Tangible results (with data) relevant to the responsibilities you would have in this position

Let’s look at two different SoQs for the same person, a call center employee interested in a similar position at a new company.

What you should not do

  • Experienced call center employee with customer service skills.
  • Responsible for responding to customer concerns.
  • Fast and accurate data entry skills.
  • Applauded for good work.

What to do

  • Detail-oriented call center representative with over 7 years of experience delivering exceptional customer service.
  • Achieved an average call time 15% shorter than the team average.
  • Retraining of colleagues in difficulty resulting in a 25% reduction in repeat calls.
  • Won the “Highest Call Taker” award for 15 consecutive months.

SoQ for special situations

One of the most common questions about SoQs is, “What if I’m early in my career or making a career transition and don’t have a demonstrated track record ?”

Everyone has been a beginner at some point. It’s nothing to be ashamed of and you’ve probably accomplished more than you think. When you’ve just graduated and joined the workforce, it’s acceptable (and encouraged) to discuss both your education and any internship experience you’ve had. An example of this could be:

  • Business Lawyer graduated Cum Laude from XYZ University with a 3.9 GPA.
  • Internship experience in administrative, transactional and labor law.
  • Attended several court appearances, including evidentiary hearings.
  • Examining discovery and assisting in the preparation of depositions.

As you progress through your career, your chips will get stronger. As a mid-level employee, you will discuss your personal accomplishments at work, and then, as you move up to senior management, you will have leadership accomplishments to discuss – not just what you have accomplished for yourself, but how you have contributed to the organization as a whole.

Of course, there are very few people in the workforce who knew what they wanted to do straight out of college and stayed the course for a 40-50 year working life. Most workers will enter entirely new businesses, roles, and industries, at least once. For those looking to jump into an entirely new field, a SoQ will be slightly different.

A sample statement of qualifications for an individual changing fields will have less to do with specific accomplishments in the industry they choose to leave and will focus more on transferable skills that will appeal to recruiters in the new industry. These skills include (but are not limited to):

  • Leadership skills
  • Management skills
  • Teamwork skills
  • communication skills
  • Skills for problem solving
  • Project management skills
  • Personal skills

Note that each of these skills is important for any industry you can think of. If you can prove that you have demonstrated these skills in another environment, you build their confidence in your ability to perform well in a new situation.

Use a statement of qualities to set yourself apart from other applications

Applying for jobs can be a daunting task, even for the most qualified people. Fortunately, using a strong, well-written statement of qualifications at the start of your resume can help you stand out.

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