How to Archive Outlook Emails





Microsoft Outlook logo.

Archiving emails helps you remove the non-important messages from your inbox. You can archive single as well as multiple emails in Microsoft Outlook’s desktop, web, and mobile versions. We’ll show you how to do that.

Note that archiving an email doesn’t delete the email. Your email gets moved to a dedicated archive folder. Later, you can unarchive the email to bring it back to your inbox, as we’ll explain below.

RELATED: The Best Way to Organize Your Emails: Just Archive Them

Archive Outlook Emails on Desktop

To move the non-essential emails from your inbox to the archive folder, first, launch the Outlook app on your computer.

In Outlook’s inbox, find and select the emails to archive. To choose more than one email, press and hold down the Ctrl key on your keyboard and then click the emails.

Select emails in Outlook for desktop.

After selecting the emails, from Outlook’s “Home” tab at the top, select “Archive.”

Choose "Archive" at the top.

Outlook will immediately move your selected emails to the “Archive” folder, and you’re done.

If you’d like to view all your archived emails, then in the folder list on the left, click “Archive.” The right pane will display all your archived emails.

Select "Archive" to view archived emails.

To unarchive an email (move the email back to the inbox), then in the “Archive” folder, right-click that email and choose Move > Inbox.

Select Move > Inbox in the menu.

And that’s how you can focus on your important emails while keeping all other emails out of your sight. Enjoy!

RELATED: Use the Built-In Sweep Feature in Outlook Online to Clear Unwanted Emails

Move Outlook Emails to Archive on the Web

To declutter your inbox on the web, first, launch your preferred web browser on your computer and open Outlook for the web. Sign in to your account on the site if you haven’t already.

On Outlook’s main screen, select the emails you want to archive. To choose multiple emails, click the round icon beside each email.

Choose emails in Outlook for the web.

After choosing the emails, from Outlook’s menu bar at the top, select “Archive.”

Your selected emails will be archived. At this point, if you’d like to undo your action, then click “Undo” in the notification that appears at the bottom of your screen.

Select "Undo."

You can view all your archived emails by selecting the “Archive” folder in Outlook’s folder list on the left.

Open the "Archive" folder on the left.

If you’d like to move an email back to your inbox (unarchive it), then select that email and choose Move To > Inbox at the top.

Select Move To > Inbox.

And that’s how you play around with Outlook’s archive feature to better manage your emails.

RELATED: How to Better Manage Email in Outlook with Quick Steps and Rules

Send Outlook Emails to Archive on Mobile

If you’re on a smartphone, then first, launch the Outlook app on your phone.

In the app, tap and hold on the email you want to archive. To add multiple emails to your selection, tap them on the list.

After you’ve selected the emails, in Outlook’s top-right corner, tap the “Archive” icon (it’s to the left of the three dots).

Your chosen emails are now archived. To quickly bring them back to your inbox, then in the message that opens at the bottom of your phone’s screen, tap “Undo.”

Choose "Undo."

You can see all your archived emails by tapping your profile icon in the top-left corner and choosing the “Archive” folder.

Tap the "Archive" folder.

Unarchiving emails is also easy. To do that, select your emails, tap the three dots in the top-right corner, and choose “Move to Folder.”

Select "Move to Folder" in the menu.

Select your inbox or another folder to move your archived emails.

Choose the destination folder.

And you’re all set.

Archiving is a great way to clean up your inbox without deleting any emails, so make use of it to separate finished and unwanted emails in your account.


Did you know Outlook can automatically archive your emails if you want?

RELATED: What is AutoArchive in Outlook and How Does it Work?





Leave a Comment