How to add a video to a Microsoft PowerPoint presentation

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Videos can make presentations even more interesting or exciting. If you want to add a video to your Microsoft PowerPoint presentation, it couldn’t be easier. We will show you how.

Embed videos or link to videos

In PowerPoint, you can either embed a video or link to a video of your presentation. If you embed a video, your video becomes part of the presentation, which increases the overall size of the presentation file.

If you link to a video, PowerPoint only adds a reference to that video in your presentation. The downside of this method is that you have to send the video file separately if you are sharing your presentation with someone. We wrote a guide on how to send PowerPoint presentations with videos, so check it out.

In this guide, we’ll focus on embedding video into your presentation so you don’t have to worry about sending separate files. And if you want to add a YouTube video to your presentation, there is a way to do that as well.

RELATED: How to embed a YouTube video in PowerPoint

Video formats supported in PowerPoint

PowerPoint supports multiple video formats including ASF, AVI, MP4, M4V, MOV, MPG, MPEG, and WMV. If your video is already in one of these formats, you can quickly add it to your presentation.

If your video is in another format, you can convert it to a supported format and then add it to your presentation.

RELATED: How to Use Handbrake to Convert Any Video File to Any Format

How to insert a video into a PowerPoint presentation

First, make sure the video you want to add to your presentation is saved on your Windows or Mac computer. Then open your presentation with PowerPoint on your computer.

In the PowerPoint window, on the left sidebar, click the slide where you want to add a video.

Click a slide in the left sidebar of PowerPoint.

At the top of the PowerPoint window, click the “Insert” tab.

Click on "Insert" at the top of PowerPoint.

In the tab “Insertion”, under the section “Media” (which is on the far right of the interface), click “Video”.

Click on "Video" in the "Insert" tab in PowerPoint.

You will now see an “Insert Video From” menu. Here select “This device”.

To select "This device" of "Insert video from" menu in PowerPoint.

The window “opened” standard of your computer will open. In this window, navigate to the folder containing your video file. Then double-click on your video file to add it to your presentation.

Double-click on a video in the "open" the window.

You will see your selected video in your presentation. To resize this video, click on it and use the handles around the video to change its size. Then drag the video to place it where you want it on your slide.

Resize and reposition a video in PowerPoint.

If you want to test the video, in the lower left corner of the video, click the play icon.

Click the play video button in PowerPoint.

And you are ready.

Manage the playback of an embedded video in PowerPoint

Now that you’ve added a video to your presentation, you might want to change the way it plays in your slides. In PowerPoint, you have several ways to change how your video plays.

To access these playback options, first click on your video in your presentation. Then, at the top of the PowerPoint window, click “Play.”

Click on "Proofreading" at the top of PowerPoint.

In the “Playback” tab, under the “Video options” section, you will find various options to manage the playback of your video.

Manage video playback with the "Video options" in the "Proofreading" tab in PowerPoint.

For example, to change when your video starts playing in your presentation, click the “Start” drop-down menu and select one of these options:

  • In the sequence of clicks: This plays your video in the sequence of clicks. This means that if you press the button for the next slide, your video will play.
  • Automatically: This option automatically plays your video when the slide containing your video opens.
  • When you click on it: Select this option to play your video only when clicked.

Click it "Start" drop-down menu in the "Video options" part of the "Proofreading" tab in PowerPoint.

The other options are “Play Full Screen,” which opens your video in full screen, and “Loop to Stop” which plays your video over and over until you manually stop it.

Before closing PowerPoint, make sure to save your presentation so that your embedded video is saved with it. To do this, click File> Save on the PowerPoint menu bar.

Click File> Save to PowerPoint.” width =”650″ height =”339″ onload =”pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon (this);” onerror =”this.onerror = null; pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon (this);”/></p>
<p>And that’s how you make your PowerPoint presentations even more engaging by including videos.  Exciting!</p>
<p>If you don’t want to add video but want audio, you can add music to your presentations.  It also improves the quality of your presentation.</p>
<p><strong>RELATED:</strong> <strong><em>How to add music to your PowerPoint presentation</em></strong></p>
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